Reading Room Committee Meeting

Monday 20th February 2012 7.30pm

Attending: Pat Stott, Richard Heslop, Hazel Fulton, Doreen, Jordan, Georgina Harper, Jackie Scrowther, Ada Blackburn, Judy Campbell, Jean Docherty, Vanessa Saunders

Apologies: Hazel Chalmers, Louise Leonard, Neville Gray, Debbie Reed

Acting Chair: Pat Stott


Item no

Subject/Discussion

Action

1.

  • The Food Hygiene Course clashes with the blessing of the bells. There is a possibility people from the church may want to use the RR toilets. After discussion it was decided that ‘Quiet Please’ sign would be used.




2.

Neville’s Chairman Proposal

  • Unanimously accepted!


NG


3.

Ongoing Items’Action List

  • Agreed by committee


JS


4.

Website

  • This has now been updated by Phil Holden

  • RRCM minutes and GF minutes to be sent to PH




VLS

5.

Hazel Chalmers’ Proposal to be Co-opted RRC Member

  • This was accepted and agreed by the committee




6.

Amended bid for Community Chest funding

  • It was decided to hold this matter until the HC Meeting



7.

Hirer’s Responsibility re: Alcohol

  • The general opinion is that regular users can sell alcohol but one-off users are not permitted.

  • It was suggested and agreed to invite Chris Morton to the next RRCM to explain this issue. Doreen will go and see Chris.





DJ

8.

Grand Opening

  • Vanessa emailed RR committee members a brief outline of the Grand Opening. The confirmed date is 21st April, time 2pm – 4pm.

  • Author Robert Douglas confirmed to cut the ribbon.

  • Courant interviews and photographer arranged.

  • Richard to take photos of drama group

  • Georgina and Vanessa to do a picture gallery on the blue boards.

  • Vanessa will organise a celebration cake

  • Hazel Fulton to invite user groups/Doreen to invite PC





RRCM

9.

REPORTS

  1. Chair’s Report

  • No Report

  1. Treasurer’s Report

  • Details of the RR Bank Accounts were given including monies in/out. These were agreed and signed by Vanessa.

  • Balance in Lloyds 31/12/11 (A/C 646) - £13,192.79

  • Balance in Lloyds 30/01/12 (A/C 646) - £13,757.00

  • Balance in Lloyds 30/01/12 (A/C 124) - £553.82

  • Bal Northern Rock 30/01/12 £9.69

  • The Independent Auditor/Examiner will be Allison Hogg

  1. Booking Secretary’s Report

  • Diane Shane has cancelled her Friday class.

  • Monies in: Regular Users £640 One-off booking £25

  • Hazel has decided to step down as RR Project Manager. Thanks were expressed to Hazel and George for all the work they have done.




JD/VLS













JD

10.

Film Club

  • 23 March - Jane Eyre

  • 27th April – The Help


11.

Easter Fair

  • Date confirmed 31st March

  • Vanessa will buy prizes for Easter Egg Comp

Easter Egg Comp prizes have been purchase - VLS



VLS

12.

A.O.B.

  • Quiz Night date confirmed 14th April. £5 entrance, pie & peas, raffle

  • Maintenance – An electrician will have to have a look at the light fittings and make a report re the tubes.

  • Hazel is going to make a list of jobs to do.

  • The quote for exterior painting from John Eden was agreed


PS




HF

13.

Date of Next Meeting

  • Monday 26th March 2012 at 7.30pm