Room Committee Meeting
30th April 2012 7.30pm
Attending: Neville Gray
(Chair), Richard Heslop, Doreen, Jordan, Jackie Scrowther, Ada
Blackburn, Judy Campbell, Lou Leonard, Jean Docherty, Vanessa
Saunders, Debbie Reed, Sue Proctor, Georgina harper, Sally.
Pat Stott, Hazel Chalmers
last meeting discussed
Jean has received documents
from David Grenville and passed them on to Neville to send off.
Property deeds (on-going
item)NG went to see Frank who unfortunately couldn’t help.
Neville will continue with this matter.
Charges for large parties –
it was agreed that parties of 75 + persons will be charged @ £45
for a half day hire and £75 for full day hire.
Jumble Sale for Ovilympics will
be 19th May
Pat will bring ‘pat test’ results to the next
Temporary Booking Secretary
– HF has passed the phone and paperwork to NG. Lou Leonard
has volunteered to take over until Hazel feels she can resume the
duties however Lou may not always be available to open up.
Quotes for Lights –
Paul Rock’s quote of £288 inc VAT/Scaffolding will be
accepted. He will also be asked to put a sensor light in the
cleaners cupboard.Possible days/dates for this work are 17th
May when the chat club are on a trip or a Monday.
Year Planner – NG
has been researching this on the internet. This would be used for
RR events not bookings.
Neville has obtained one of these from Hazel C and will try and
Open Day – Lots of
Jackie Scrowther Resignation
– Jackie has confirmed that she will continue as GF Booking
Secretary for this year and be on the GF sub-committee. She is
happy to help with opening the RR and fund-raising. Jackie has
also passed on names to NG of people who may like to join the RR
committee. It was agreed that the committee will send JS a Thank
It was agreed that this needs further discussion. NG will put
together a job description/hours per week etc and JD will check
Film Club (loss of
funding) –Louise explained that if the RR were to take
on the film club we would require a compatible dvd player and
projector which may cost up to £1,000. Sally said that
Ernest has a projector which he would be happy to try out in the
RR. Lou will contact Lucy who does the bookings for the Film
Club to confirm when it will be coming to an end.
Granville the Goose! –
Richard Heslop has agreed to take him home.
The middle school has offered
car-parking for the Olympic torch as well as the Goose Fair.
First Aid cover will be given
by Ken Irving (Abbey Medical) @ £140 for the day.
There will be an approx.
overlap of an hour with the torch.
Details of the RR Bank Accounts
were given including monies in/out. These were agreed and signed
Balance in Lloyds 31/03/12
(A/C 646) - £10,567.37
Balance in Lloyds 30/04/12
(A/C 646) - £10,058.65
Balance in Lloyds 31/03/12
(A/C 124) - £553.90
Bal Northern Rock 26/03/12
Jean told the committee that
she is stepping down as Treasurer. She will present figures to
the RR Committee on 25th June and 30th July
for the AGM. Jean said she will carry on with the book keeping
and Goose Fair Accounts but will no longer be doing annual
Roof Lead – an attempt
was made to steal roof lead from the church
First Aid Kit – SP
noticed that most items are out of date. Jean will purchase a new
Jumble Collection –
Friday 18th May between 5 and 8pm
Date of Next
Monday 28th May 2012 at 7.30pm
RRCM 30/04/2012 Page 3