Reading Room Committee Meeting
25th June 2012
Neville Gray (Chair),
Richard Heslop, Doreen, Jordan, Jean Docherty, Vanessa Saunders, Sue
Proctor, Georgina Harper, Sally.
Lou Leonard (Ada & Judy on Holiday)
last meeting :
22nd September 2012
20th October 2012 –
25th November 2012 –
CHRISTMAS FAIR (NG will speak to JS)
– Each trustee is liable for damages however there is
insurance in place to cover cost (except, obviously, where
unlawful damage etc is caused).
Film Club –
HC reports that she spoke to John, the projector operator . He
has said that that there is funding available at the Queen’s
Hall, we just need to ask.
There was a good turnout
despite the weather.
2 incidents were reported 1)
A horsebox interrupted the road closure 2) Theft on a stall.
It was decided that a
contingency plan should be put in place for storing wet
A Police Officer had noticed
small children provoking the gosling therefore it was suggested
we shouldn’t have a gosling next year.
Report (NG has been on holiday)
Details of the RR Bank Accounts
were given including monies in/out. These were agreed and signed
by Jean/Neville. Jean presented the accounts and each committee
member received a copy.
Balance in Lloyds 31/05/12
(A/C 646) - £7,741.54
Balance in Lloyds 25/06/12
(A/C 646) - £8,656.53
Balance in Lloyds 25/06/12
(A/C 124) - £554.00
Jean has reported that she is happy to do the book keeping but
does not want to carry on with the accounts. It was agreed by the
committee that the accounts be sent to a third party. Jean has
already researched this and the cost is approx. £50.
£360 was invoiced to
regulars. £185 1-off bookings
Hazel has looked at devising a
system (a tick and sign chart to be displayed on the notice
board) to gain evidence of attendance of groups. Regular are
currently not charged if they need to cancel at short notice.
Also some regulars have become lax in paying invoices (some up to
3 months). From September 2012 Hazel will send invoices which
state that payment is to be made within 2 weeks of receipt of
invoice and that she must be informed of cancellations asap.
1 regular user has cancelled classes on Sat/Sun totalling
in a loss of £600.
Photos from the Courant –
NG will mount the picture of the committee for display. Other
photos are to be put in the RR album by Georgina. Please cn
anyone who has photos/comments/dates etc please pass them on to
Water coming in – HF and
Lenlee looked into this – a large area of wall in the main
hall is wet. Paul is going to get estimates for dino-rod to
investigate the blockage.
Cupboards – to fit 2
cupboards in the ladies vanity units it would be approx. £569.04
(£410.82 is the cost of 1 cupboard) inc locks/handles.
Hazel will get another quote for this.
Caretaker/Claeaner - There is
a risk involved with strangers looking at the RR and leaving the
keys in the letter box.
There seems to
be an issue with mops being left in buckets of water/bleach.
Melissa has said she will leave as JS gave up her role.
Pat Tests – Pat has
presented the results to Neville to file.
Pat Stott has decided to stand
down from the Committee and will put this in writing. She is
still happy to do the quiz but was disappointed at the turn-out
of the last quiz. The committee agreed that the quiz needs more
Sally, Ernest and Louise took
the projector etc in to the hall to see what the picture/sound
quality would be like as a back up plan. This needs more
Can ALL committee members please delete Jean’s
‘TYNEJEAN’ email address as Jean is no longer using
Date of Next
AGM - Monday 30th
July 2012 at 7.00pm
RR Meeting - Monday 30th July 2012 at 7.30pm
RRCM 25/06/2012 Page 3