Room Committee Meeting
October 2012 7.30pm
Neville Gray (Chair),
Jean Docherty, Vanessa Saunders, Louise Leonard, Debbie Reid.
Sally Dobson, Doreen Jordan, sue Proctor, Hazel Fulton, Hazel
Chalmers, Richard Heslop
last meeting :
are using Scottish & Southern for electric and Total for gas.
Otherwise Minutes agreed.
Film Club update: NG has
a quote from AV Works, Prudhoe (£894 inc Vat + approx. £50
for a DVD player)
quote had been £1240.99 plus equipment.
The RR can
purchase the DVD’s from anywhere as long as the film is
listed on www.filmbank.co.uk
The RR then tell Queen’s Hall which film it is and they
will supply a license.
suggested maybe raffling off the DVD. (Suggestions from RRCM’s
Identification of new GF
Fair Organiser to take over from Hazel Chalmers and Stall Booking
Person to take over from Jackie Scrowther. This was
Discuss Publicity for GF Open Meeting 19/11/12: Neville
will put a mail drop in place explaining that in order to go
ahead with GF, new faces/idea are needed. He will also contact
Steve Thursby (Courant).
Details of the RR Bank Accounts
were given including monies in/out. These were agreed and signed
by Jean/Neville. It was agreed that £550.00 be taken from
Lloyds Acc 124 and put in to Virgin Account (formerly Northern
Rock). Acc 124 will be kept open with the remaining £4.03.
Balance in Lloyds 30/09/12
(A/C 646) - £8,691.16
Balance in Lloyds 22/10/12
(A/C 646) - £3,179.49
Balance in Lloyds 24/09/12
(A/C 124) - £554.03
Secretary’s Report as read by NG
Invoices to reg users for Oct:
£697.50 and 1-offs £25.00
1 person has brought their own
real ale to an event and someone also brought wine to a quiz
night. Bearing in mind that the bar is ran to raise money
solely for the RR it was suggested £1 corkage per person
should be charged.
Drama Group has asked for a 3rd
week (May). They already have a week in February and a week in
October. It was suggested that they have the ½ term
weeks as this would work in with the RR diary and shouldn’t
cause too much inconvenience.
Hazel would like a direction
sign for the toilets
Malcom (Drama Chair) has informed Hazel that Drama have
had electrical equipment which failed the PAT testing repaired.
Hazel gave him Mike Stott’s number to arrange further
report has been sent to the Charity Commission.
Green Ovingham will use the
Blackett Room at the Christmas Fair at no charge.
Leaflet drop for Christmas Fair
– Neville will draw up a map and contact volunteers.
Marquees – Neville will
write to Parish Council asking if they might store 2 marquees in
the buildings at the cemetery grounds. They are currently used
twice a year.
Ceilidh - £92.50 taken on
the door, £33 (raffle) £86.30 (bar). The band took
£40 for their fee. Soup cost was £7.40
Hazel Chalmers – e-mail
(Neville to forward to Vanessa)
Buildings Consortium – meeting being held on 6th
Nov 2012 and Neville will attend.
Date of Next Meeting 26th
RRCM 22/10/2012 Page 2